AI hiring for staffing agencies · India-first

Fill roles faster — without drowning in screening calls.

HeraldHire runs AI screening calls and books interviews over SMS, WhatsApp and your calendars. Recruiters approve every shortlist — the AI never rejects or selects candidates on its own.

Book a Demo Explore the Product

English & Hindi · SMS & WhatsApp

REQ-2847 · Senior React Developer

TechStaff Partners · Bengaluru · Hybrid

Sample demo data

Screening · Ananya Rao0%

Job opening

Senior React Developer

Pool: 24
Screened: 12
Shortlisted: 5
Interviews: 3

Pipeline

In pool7
Screening5
Shortlist review5
Interview3
Offer track0

AI evaluation

Strong ownership of React 18 migrations, sensible testing strategy, and clear communication. Fits hybrid Bengaluru client req; comp within band pending recruiter approval.

Overall 88/100

Live transcript

Shortlist preview

#	Candidate	Score
1	Ananya Rao	88
2	Rohan Mehta	85
3	Kavya Nair	82

Scheduling preview

Rohan Mehta

Fri 31 Oct · 3:00–3:45 PM IST

Confirmed (simulated)

Interactive preview — sample data only.

Explore full demo

Interactive product demo

See the recruiter workflow end to end

Explore screening, shortlist approval, scheduling, and analytics with sample data for a Senior React Developer req — no login required.

AI screening · Ananya Rao

6 yrs · React · TypeScript

Sample demo data

Screen summary

Strong ownership of React 18 migrations, sensible testing strategy, and clear communication. Fits hybrid Bengaluru client req; comp within band pending recruiter approval.

88 / 100

Skills & scores

Described production migration, code-splitting, and measurable perf wins.

AI ranks and explains fit — your team approves who advances. HeraldHire never auto-rejects candidates.

Sample demo data

Ranked shortlist · 5 candidates

Rank	Candidate	Experience	Score	Status
#1	Ananya Rao	6 yrs · React · TypeScript	88	Pending
#2	Rohan Mehta	7 yrs · React · Node	85	Pending
#3	Kavya Nair	5 yrs · React · Redux	82	Pending
#4	Dev Patel	8 yrs · React · AWS	79	Pending
#5	Simran Kaur	4 yrs · React · Next.js	76	Pending

#1 Ananya Rao

6 yrs · React · TypeScript

Top match on technical depth and client-facing communication.

React 18 migration lead
Strong testing discipline
Hybrid-ready · 45–60 day notice

Status: Awaiting recruiter approval

Review ranks and notes, then approve to release for interview scheduling.

Problem vs solution

Traditional agency screening burns hours. HeraldHire handles the repetitive first touch.

The first round is not where your recruiters create client value — it is where capacity disappears into voicemails and scattered notes.

Before

Traditional agency screening

Recruiters chase the same first-round questions on every req.
Notes live in call logs, WhatsApp threads, and half-updated spreadsheets.
Scheduling ping-pong starts only after someone finally picks up the phone.
Managers cannot see where candidates stall between screen and interview.

With HeraldHire

With HeraldHire in the loop

AI runs structured voice screens against the role brief you define.
Structured notes and suggested fit land in one recruiter dashboard.
Approved candidates get SMS or WhatsApp scheduling with calendar sync.
Analytics show funnel drop-off per req — fix process, not guesswork.

Recruiters stay in control at every approval gate

How it works

Five steps from role brief to booked interview — with recruiter approval built in

Step 1 · Role brief

Define the role

Add must-haves, language (English or Hindi), interview availability, and client context for the req.

Role brief

Client req · Java developer

Noida · English/Hindi · Must-haves from ATS or CSV

Availability: Tue–Thu · 2 interviewers · 45 min slots

1
Define the role
Add must-haves, language (English or Hindi), interview availability, and client context for the req.
Preview
Client req · Java developer
Noida · English/Hindi · Must-haves from ATS or CSV
Availability: Tue–Thu · 2 interviewers · 45 min slots
2
Screen every applicant who deserves a conversation
AI conducts voice screens, captures answers, and maps them to your brief — no recruiter time on hold.
Preview
AI voice screen · Priya S.
Complete
8 yrs Java · notice 45d · structured notes ready
Recruiter review pending
3Recruiter approval
Review the shortlist
Recruiters approve who advances. HeraldHire does not auto-reject or auto-select — this step is a required gate.
Preview
Human approval gate
Recruiter approves 2 of 5 screened candidates to advance.
Approved · Priya S.
Approved · Amit V.
On hold · review notes
4
Schedule interviews
Offer slots over SMS and WhatsApp; confirmed times sync to Google or Microsoft calendars.
Preview
WhatsApp · slot confirmed
Wed 11:30 AM · Google Calendar synced
Reminder queued · SMS + WhatsApp
5
Track every role
See screens completed, approvals pending, bookings, and drop-off — per client req.
Preview
Req pipeline
Pool
24
Screen
12
Shortlist
5
Interview
3
Drop-off visible per stage — no vanity metrics

Product

Screening, shortlists, scheduling, and visibility — built for agency volume

Each workflow keeps recruiters in the loop. Mockups below use sample data.

AI screening

Every candidate deserves a conversation. Not every call needs a recruiter.

Voice screens run against your must-haves. Recruiters receive structured notes and a suggested fit — then decide who moves forward.

Screen · REQ-2847 · Senior React Developer

Ananya K. · voice screen complete

Recruiter review

Must-haves from role brief

5+ yrs React · TypeScript · client-facing delivery

·Led migration to React 18; measurable perf gains
·Notice: 60 days · Hybrid Bengaluru
·Testing: RTL + Playwright smoke on staging

AI suggests Strong fit — advance only after recruiter approval

Shortlists

Turn screening conversations into actionable shortlists.

Candidates stay in review until a recruiter approves them. Approved profiles move toward client submittal and scheduling.

Shortlist · TechStaff Partners

Needs review

Ananya K.
Rohit M.

Approved

Ananya K.
Rohit M.

Scheduled

Ananya K.

Drag candidates only after approval — HeraldHire never auto-rejects

Scheduling

Less coordination. More conversations that move hiring forward.

Candidates pick times in WhatsApp or SMS. Bookings and reminders sync to the calendars your team already checks.

WhatsApp · interview slots

Pick a slot for your client interview (Tue–Thu this week):1) Tue 4:00 PM · 2) Wed 11:30 AM · 3) Thu 5:00 PM

Wed 11:30 AM works

Booked · Google Calendar invite sent

Analytics

Know where every role stands.

Track volume at each stage — pool, screen, shortlist, interview — so agency leads fix bottlenecks with data from the req.

Req funnel · REQ-2847

In pool100%

Screened62%

Shortlisted28%

Interview18%

Offer track8%

Median time to first interview: 4.2 days (sample demo data)

Agencies

One recruitment workflow. Multiple client requirements.

Keep client contexts separate, share approved shortlists, and run the same screening → approval → scheduling path on every req.

Multi-client workspace UI is a visualization — confirm availability with us on a demo if you run many accounts in parallel.

Agency workspace · visualization

Sample layout · multi-client UI in progress

Senior React · 5 shortlist
Java backend · 3 screens todayAwaiting approval

Business value

Estimate manual screening hours — adjust the assumptions

Use your own assumptions for open roles, applicants, and minutes per manual screen. This is an illustration — not a promise of HeraldHire results.

Open client roles

Active reqs you are filling this month

Applicants per role (avg.)

Inbound candidates needing a first screen

Manual minutes per screen

Dial, voicemail, note-taking, CRM update

Share handled by automation70%

You choose the assumption — not a HeraldHire guarantee

Recruiter fully-loaded hourly cost (₹)

Optional — for rupee illustration only

Transparent formula

hours = roles × applicants × minutes ÷ 60
hours saved = hours × automation%

Applicants in scope: 320
Manual screening hours: 133 hrs
Hours shifted off phones (at your %): 93 hrs
Rupee illustration: ₹42,000hours saved × hourly cost

Calculations are for planning conversations only. Actual time saved depends on role mix, languages, and how your team adopts the workflow. HeraldHire has not verified these outcomes for your agency.

Trust & responsible AI

AI assists screening — recruiters keep hiring decisions

Clear consent, human checkpoints, and security practices suited to candidate data. We do not claim third-party certifications we have not earned.

Disclosure & consent

Candidates hear that an AI assistant from your agency is conducting the screen. Calls proceed only with consent appropriate to your process and local requirements.

Human assistance by default

AI suggests fit from the conversation — recruiters approve every shortlist. HeraldHire does not auto-reject or auto-select candidates.

Explainability for recruiters

Structured notes tie back to the role brief and transcript highlights so recruiters can explain recommendations to clients and candidates.

Recruiter-owned decisions

Hiring outcomes stay with your licensed recruiters and account managers — the software supports, it does not replace, professional judgment.

Security-minded handling

Encrypted connections, access controls per req, and privacy terms that describe how candidate data is stored and deleted. We do not display unverified certification badges.

Who it's for

Built for staffing agencies first — in-house teams with similar volume second

Primary

Staffing & recruitment agencies

High-volume client reqs across IT, operations, and professional roles — especially when first-round phones eat recruiter capacity.

English and Hindi voice screens on the same platform
Recruiter approval before anyone is submitted or scheduled
Outcome-based pilot pricing tied to screens and bookings

Also fits

In-house talent teams

Corporate teams with agency-like volume on contract or campus hiring — when you need structured screens without adding coordinators.

Same scheduling stack: SMS, WhatsApp, Google and Microsoft calendars
Analytics to see where employer brand funnels leak
We will tell you honestly if pilot scope fits in-house process

FAQ

Questions agencies ask before a pilot

Answers reflect the current MVP — AI screening, scheduling, analytics, and recruiter-approved shortlists.

Is this only for staffing agencies?

HeraldHire is designed agency-first for India: high-volume screening, client reqs and recruiter approval workflows. In-house teams with similar volume can pilot too—we’ll tell you honestly if it’s a fit.

How do we start a pilot?

Use "Book a Demo" to share your agency profile. We align on roles, languages (English/Hindi) and volume, then agree outcome rates in the ₹100–150 / ₹50–80 ranges before go-live.

Will AI reject candidates without us seeing them?

No. AI completes screening calls and suggests who may fit. Recruiters approve every shortlist; HeraldHire does not auto-reject or auto-select candidates.

Which languages do you support?

English and Hindi for AI screening calls today, with multi-language expansion on the roadmap. Tell us what your reqs need on the discovery call.

How does scheduling work?

Candidates receive SMS or WhatsApp messages to pick interview slots. Confirmed bookings sync to Google Calendar or Microsoft Outlook, with reminders to reduce no-shows.

What does the MVP include?

AI screening calls, interview scheduling (SMS/WhatsApp + calendars) and analytics on screens, bookings and drop-off. Recruiter-approved shortlists are core to every workflow.

Are candidate recordings and data handled securely?

We use encrypted connections and access controls. Your agency controls who sees each req and candidate. Details are in our Privacy Policy.

Can we track pilot performance?

Yes. Analytics cover completed screens, booking rates, no-shows and funnel drop-off so you can judge the pilot on numbers, not hype.

Do you publish public seat prices?

No. The pilot is outcome-based—typically ₹100–150 per completed AI screening call and ₹50–80 per booked interview. Exact rates depend on volume and languages; we confirm on a discovery call.

More detail on the full FAQ page.

Spend less time coordinating hiring. More time moving it forward.

Walk through screening, shortlists, and scheduling with our team — or explore sample product flows on this page first.

Book a Demo Explore the Product

English & Hindi · SMS & WhatsApp · Recruiter approval on every shortlist

Fill roles faster — without drowning in screening calls.

See the recruiter workflow end to end

Traditional agency screening burns hours. HeraldHire handles the repetitive first touch.

Traditional agency screening

With HeraldHire in the loop

Five steps from role brief to booked interview — with recruiter approval built in

Define the role

Define the role

Screen every applicant who deserves a conversation

Review the shortlist

Schedule interviews

Track every role

Screening, shortlists, scheduling, and visibility — built for agency volume

Every candidate deserves a conversation. Not every call needs a recruiter.

Turn screening conversations into actionable shortlists.

Less coordination. More conversations that move hiring forward.

Know where every role stands.

One recruitment workflow. Multiple client requirements.

Estimate manual screening hours — adjust the assumptions

AI assists screening — recruiters keep hiring decisions

Disclosure & consent

Human assistance by default

Explainability for recruiters

Recruiter-owned decisions

Security-minded handling

Built for staffing agencies first — in-house teams with similar volume second

Staffing & recruitment agencies

In-house talent teams

Questions agencies ask before a pilot

Spend less time coordinating hiring. More time moving it forward.